Website Cookie Notice (template)
This Cookie Notice explains, in a neutral and template-style format, how a professional institute focused on AI governance might describe its use of cookies and similar technologies, including analytics that support AI-era digital services. It is not tailored to any particular jurisdiction and must be reviewed and adapted by qualified legal and privacy counsel before production use.
- This page is a template. It does not reflect a specific, implemented cookie stack and may be incomplete for frameworks such as GDPR, DPDP, CCPA or similar laws.
- Do not use this Notice as-is in production. Align it with your actual cookies, tools, AI-assisted features and consent mechanisms, and obtain legal review.
- All placeholder text (for example, example cookie names, providers and retention periods) must be replaced with accurate, current information from your implementation and documentation.
Plain-language summary (non-binding)
The points below provide a simple explanation of how cookies might be used on the site. If there is any inconsistency between this summary and the detailed sections, the detailed text (once approved by counsel) should prevail.
In simple terms
- Cookies are small text files stored on your device to help websites function, remember preferences and understand how they are used.
- Some cookies may be strictly necessary for the site to work; others (for example, analytics) are optional and focus on improving content and user experience.
- You may have choices about which cookies are used, depending on your browser settings and any consent tools we provide.
- You can usually delete or block cookies via your browser, although this may impact site functionality, especially for strictly necessary cookies.
What this is not
- This is not a live, automatically generated cookie inventory.
- It does not replace compliance analyses for specific laws, regulators or sectors.
- It does not override any settings available in your browser or device.
- It does not provide legal advice about how you should configure cookies on your own sites or AI systems.
The numbered sections below provide a more formal structure for this Cookie Notice. They must be customized and validated by legal and privacy advisors before any live deployment.
1. What are cookies and similar technologies?
Cookies are small text files that are placed on your device (for example, computer, tablet or smartphone) when you visit a website. They are widely used to make websites work, or work more efficiently, as well as to provide information to the site owners.
Similar technologies may include local storage, web beacons, tags, pixels or scripts that store or access information on your device for purposes such as security, analytics and personalization. In this Notice, references to “cookies” may also include these related technologies where appropriate.
2. Types of cookies we may use (template)
The categories below describe common types of cookies used on websites. In a production deployment, indicate clearly which categories you actually use and how users can manage them.
Required for basic site functionality and security, such as page navigation, load balancing or session management. These cookies are typically set in response to actions you take and cannot usually be switched off via the site’s own settings, though your browser may allow you to block them.
Used to remember choices you make (for example, language, region, cookie consent settings) and provide enhanced, personalized features on the site, including accessibility preferences where supported.
Help us understand how visitors interact with the site by collecting aggregated information (for example, page views, referral sources, time on page). Used to improve content and user experience, not to identify individuals in this template description.
May be set by third-party services embedded on the site (for example, videos, maps, event platforms) to support their own features or analytics. These cookies are subject to the third party’s privacy and cookie policies.
If additional categories are used (for example, advertising, A/B testing or social media cookies), they should be described here with clear explanations and, where required, consent options.
3. Example cookie list (template only)
The table below is an illustrative template. Replace all example entries with your actual cookies, providers, purposes and retention periods. In a production environment, this table should be kept accurate and up to date.
| Name (example) | Provider (example) | Category | Purpose (template) | Retention (example) |
|---|---|---|---|---|
| iiaig_session_id | First-party | Strictly necessary | Maintains a temporary session identifier to enable core site functions such as navigation or security checks. Not used for marketing in this template. | Session (deleted when browser is closed) |
| iiaig_cookie_preferences | First-party | Preferences | Stores your cookie consent choices (for example, whether you accepted analytics cookies) so the site remembers your preferences on subsequent visits. | Up to 12 months (example) |
| _example_analytics | Analytics provider (example) | Analytics & performance | Collects aggregated information about how visitors use the site (for example, pages visited, approximate location) to help improve content, navigation and AI governance learning journeys. Not used to contact visitors directly in this template. | Up to 24 months (example) |
| example_embed_player | Third-party media (example) | Third-party / embedded | Supports playback of embedded media from a third-party platform and may collect analytics about media usage. Subject to the third party’s own privacy and cookie policies. | According to third-party policy |
Consider grouping cookies by category, indicating whether they are first-party or third-party and specifying how users can manage each category.
4. Managing your cookie preferences (template)
In a production deployment, visitors should be given clear information on how they can manage cookie settings via:
On-site controls (if implemented)
- A banner or pop-up when you first visit the site, explaining cookie usage and offering options to accept, reject or customize non-essential cookies.
- A persistent control (for example, “Cookie Settings” link) that lets you review or change your choices at any time.
- Clear explanations of which categories are essential and which are optional, including any analytics or experimentation cookies.
Browser and device settings
- Most browsers allow you to block or delete cookies via their settings.
- You can typically configure your browser to block all cookies, accept only certain types or notify you before a cookie is set.
- Blocking or deleting cookies may impact how the site functions, especially for strictly necessary cookies.
In a live setting, this section should include a link or button to any actual cookie preference tools implemented on the site, if required by law.
5. Third-party cookies and embedded content
Some content or features on the site may be provided by third parties (for example, embedded videos, social media widgets, event registration platforms, analytics services). These third parties may set their own cookies on your device when you access such content.
This Cookie Notice does not govern the use of cookies by third parties. Their practices are described in their own privacy and cookie policies. Where feasible, we aim to provide links to such policies and to give you choice over whether to load or interact with third-party content that requires cookies.
6. Relationship to the Privacy Policy
Cookies and similar technologies may involve the processing of personal data, such as IP addresses, device identifiers and usage data. For more information about how personal data is handled, including legal bases, recipients, retention and your rights, please refer to our Privacy Policy.
This Cookie Notice should be read together with the Privacy Policy, and any differences or inconsistencies should be resolved by counsel during customization.
7. How long cookies remain on your device (template)
Cookies may be:
- Session cookies, which are deleted when you close your browser; or
- Persistent cookies, which remain on your device for a defined period or until you delete them.
In a production deployment, the retention column in the cookie table should specify the duration for each cookie or category. Retention settings should align with your data-protection obligations, AI governance policies and the purposes for which the cookies are used.
8. Changes to this Cookie Notice
We may update this Cookie Notice from time to time to reflect changes in our use of cookies, in the technologies we rely on or in applicable legal and AI governance requirements.
In a production environment, we may indicate the effective date of the current version at the top of the page and, where required, provide notice of material changes (for example, via a banner or pop-up). Your continued use of the site after such changes become effective will generally be taken as acceptance of the updated Notice.
9. Contact for cookie and privacy questions (template)
If you have questions or concerns about this Cookie Notice or our use of cookies and similar technologies, you may contact us using the template details below. Replace placeholders with accurate, current information in a live deployment.
Template contact block
Cookie / privacy contact:
Email:
privacy@[example-domain].org
Address:
[Registered address placeholder]
In a production environment, ensure that these contact details are consistent with the Privacy Policy and Terms of Use, and are monitored for inquiries.
10. Future-ready cookie and telemetry governance (non-binding)
Over the 2020s and 2030s, expectations around cookies, telemetry and AI governance will likely continue to evolve. This non-binding section provides directional considerations; it is not a commitment or legal forecast.
- Cookie and telemetry practices may need to more clearly distinguish between AI model improvement, user experience analytics and compliance monitoring, with appropriate consent and governance for each.
- Organizations may adopt privacy-enhancing analytics (for example, aggregation, differential privacy, on-device processing) that reduce reliance on personally identifiable cookie data.
- AI-assisted navigation and personalization may rely on structured preference cookies and risk controls that ensure users understand what is being customized and why.
- Cross-border AI governance collaborations may encourage harmonized patterns for cookie transparency and consent, complementing statutory requirements and sector codes of conduct.
In any live deployment, organizations should periodically review this Cookie Notice and underlying implementation to ensure they remain aligned with current law, AI governance expectations and their own risk-management and ethics frameworks.
Use this Cookie Notice as a compliance blueprint
Treat this page as a structured blueprint for a Cookie Notice on an AI governance-focused website. Before adoption, each section must be reviewed, customized and approved by qualified legal and privacy advisors, and the cookie list must be synchronized with your actual technical implementation and AI governance policies.
For any uncertainty about how cookies should be handled under specific laws or AI governance expectations, your appointed legal and data-protection advisors are the final authority.